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Data-protection procedure and policies should include guidelines for the different phases. In the cloud, the following three policies should receive proper adjustments and attention: Data retention, data deletion and data archiving. A data retention policy is an organization's established protocol for keeping information for operational or regulatory compliance needs. The objectives of a data-retention policy are to keep important information for future use or reference, to organize information so it can be searched and accessed at a later date, and to dispose of information that is no longer needed. The policy balances the legal, regulation, and business data archival requirements against data storage costs, complexity, and other data considerations.

As part of your cloud data protection procedure, a good data-retention policy should define each of the following: • Retention periods • Data formats • Data security • procedures for the enterprise Data-retention policies for cloud services A data-retention policy for cloud services should contain the following components: Legislation, regulation, and standards requirements: Data-retention considerations depend heavily on the data type and the required compliance regimes associated with it. For example, according to the Basel II Accords for Financial Data, the retention period for financial transactions should be between three and seven years, whereas according to the version 3.1 Requirement 10.7, all access to network resources and cardholder data and credit card transaction data should be kept available for at least a year with at least three months available online.

Data mapping: This is the process of mapping all relevant data to understand data types (structured and unstructured), data formats, file types, and data locations (network drives, databases, object or volume storage). Data classification: This involves based on locations, compliance requirements, ownership, or business usage -- in other words, its value. Classification is also used to decide on the proper retention procedures for the enterprise.

Data-retention procedure: For each data category, the data-retention procedures should be followed based on the appropriate data retention policy that governs the data type. How long the data is to be kept, where (physical location, and jurisdiction), and how (which technology and format) should all be spelled out in the policy and implemented via the procedure. The procedure should also include backup options, retrieval requirements, and restore procedures, as required and necessary for the data types being managed. Monitoring and maintenance: These are procedures for making sure the entire process is working, including review of the policy and requirements to make sure there are no changes. Data deletion procedures and mechanisms A key part of data-protection procedure is the safe disposal of data once it is no longer needed. Failure to do so may result in data breaches or compliance failures. Safe disposal procedures are designed to ensure that there are no files, pointers, or data remnants left behind in a system that could be used to restore the original data.

A is sometimes required for the following reasons: • Regulation or legislation: Certain laws and regulations require specific degrees of. • Business and technical requirements: Business policy may require safe disposal of data.

Also, processes such as encryption might require safe disposal of the clear text data after creating the encrypted copy. Restoring deleted data in a cloud environment is not an easy task for an attacker because cloud-based data is scattered, typically being stored in different physical locations with unique pointers. Achieving any level of physical access to the media is a challenge. Nevertheless, it is still an existing attack vector that you should consider when evaluating the business requirements for data disposal as part of your cloud data protection procedure. Disposal options To safely dispose of electronic records, the following options are available: Physical destruction: Physically destroying the media by incineration, shredding, or other means.: Using strong magnets for scrambling data on magnetic media such as hard drive and tapes. Overwriting: Writing random data over the actual data. The more times the overwriting process occurs, the more thorough the destruction of the data is considered to be.: Using an encryption method to rewrite the data in an encrypted format to make it unreadable without the encryption key.